Each department can and SHOULD check their hires regularly to ensure the end dates are accurate. There are two easy ways to do this:
- Use the Hire Archive. This feature is located under the Access and Audit Tab in JobLink. Employers can search by student, by job number, etc. Using the Hire Archive will also display the FAO, supervisor, timekeeper, and all the other details listed on the hire.
- Pull a report. This feature is located under the Reporting Tab in JobLink. Employers can pull a full report of all hires, both active and inactive. The reports will show students, job numbers, start and end dates.
If you need to make updates to your hires, submit a rehire form or send us a spreadsheet with the updated information, i.e. end dates, FAO’s, etc. Please note, international students work authorization is determined by dates on their I-9 and may require reverification before employment is extended.
Departments can also utilize HRMS to check your hires. There are numerous reports that can provide lots of information from timekeeping to payroll summaries.
Need to know your students’ class year, I-9, and training information? Use the Supervisor Search Student feature under the JobX Tab.